UROP Travel Proposal Guidelines

The page may be downloaded as a PDF file.


Conference Travel Grants

IUPUI Conference Travel Grant Proposals currently have no due date but may be submitted during business hours ( 8-5 pm ) on weekdays when classes are in session during a semester or summer session. Grants will be made within two months of submission. Apply early enough to plan your trip with the help of the UROP Program Assistant Carolyn Key.

Students who are giving papers at state or national meetings will be favored. However, students may apply for funds to travel to any conference in their discipline without giving a presentation. Students who do not plan to give a presentation may be permitted to travel to a conference if the benefit is deemed substantial.

Students may travel numerous times and may receive up to $1,000 total. Matches are not required. An applicant must be working with a faculty mentor who supports the student's research project. Domestic travel requires the approval of the faculty mentor. Foreign travel, including to Canada or Mexico, requires the mentor's approval and the approval of the UROP Director. Students traveling abroad must consult the IUPUI Office of International Affairs prior to travel.

Travel funds will not be distributed for travel that has already occurred. Students should apply by the deadline that precedes their trip by at least three weeks.


Research Project and Travel Grants

Students may include travel for research purposes in a Research Project and Travel Grant. For example, funds may be used for field work and data collection, visiting libraries and museums, or visiting laboratories or other sites for consultation. Students who travel abroad in conjunction with other IUPUI programs and who plan to carry out a research project while abroad should apply for this grant. This grant is for up to $1,000. A student may apply once a year twice for this grant, or once for $2,000 for oversearch travel for research.


How to Apply for UROP Travel Funds

Required Application Forms and Other Materials -

Research Project and Travel Grant proposals: Cover Page, a Budget Form, a Budget Justification Form, 3 page proposal narrative, mentor's letter and one other letter of recommendation. If any travel is included a Travel Supplement Form must be included. AND SEE BELOW

Conference Travel Grant proposals: Cover Page, Travel Supplement Form, Brief research description and travel justification, mentor's letter AND SEE BELOW

A complete Forms Packet may be downloaded here or obtained as hard copy from Carolyn G. Key, UROP Program Assistant, Main University Library, Room 1140 , Tel: (317) 278-0644 (email: )

Download Complete Forms Package (pdf)

Cover Page Form only
Budget and Budget Explanation Form only
Travel Application / Supplement Form only

Download Complete forms Package (word document)

It is highly recommended that you download a Grant Checklist ~ html ~ pdf


Eligibility and Requirements

• All undergraduate students doing independent research with a faculty member at IUPUI are eligible to apply for a grant. Students who are not enrolled as IUPUI students during the academic year do not qualify for funds. Note that a faculty member may mentor more than one student.
  
• Students may hold a Student Research Grant for up to two years from the start of the grant and may request additional project funds if they have not exceeded $2000. Students may requests funds for more than one project.
  
• If the student leaves IUPUI or leaves the project with unspent funds, funds are returned to the Undergraduate Research Opportunities Program Fund. Unspent travel funds are returned to the program.
  
• The student must be registered for at least one independent research credit each semester or summer session during the entire research grant period in which the student is engaged in a UROP-supported research project. If the students unit or school does not offer such a course the student must register for Honors H399. Students are not required to be signed up for research credits to hold a Conference Travel Grant but students must be in good standing at IUPUI.
  
• Students may hold other scholarships or stipends and research support concurrently with a grant but these other funds must be declared under Other Support and in the budget of the application. UROP is indifferent to whether or not a student receives additional compensation when working on a research project or whether or not UROP funds are supplemented by other grants. In some cases the student research stipend will be reduced by the amount of research stipends from other sources. Work study funds will not be considered as stipends. Stipends are considered income for tax purposes and in some cases UROP awards may reduce other financial aid.

Conference Travel Grants:

• Fill out the Travel Supplement form and include all information requested.
  
• An abstract of the paper to be given, if applicable, should be included with indication that the paper has been accepted by the meeting or workshop. If such an indication cannot be given, the travel grant, if approved, will be granted contingent upon acceptance of the paper.
  
• The application should be filled out completely and accompanied by any other supporting materials available. Examples of such supporting materials include meeting announcements, paper invitation letters, or descriptions of research or art collections.
• The student (not the mentor) must provide a brief outline of the research project (one page) for which the trip is being taken.The faculty mentor may assist.
  
• The faculty mentor must provide a letter of recommendation that includes an explanation of the relationship of the travel to the student¯s research project. The faculty mentor must comment on the degree of independence of the student in the research project.
  
• Please note that all university research rules must be followed and all assurances must be in place before an award is made. For example, human subjects research requires an IRB study before research to be reported on is even commenced.
  
• It is recommended that a Grants Checklist be downloaded. ~ as a pdf ~ as an html file

Research Project and Travel Grants:

• Fill out the Travel Supplement form and include all information requested.
  
• Follow exactly the requirements listed for this type of proposal on the UROP web site at http://www.urop.iupui.edu/UROP/call.html
  
• Two letters of recommendation must be included, one from the faculty mentor and one from someone who knows the student's abilities.
  
• A complete research description (three pages) must be included.
  
• An explanation of how the travel and the research project are related is essential.
  
• The budget should clearly indicate travel expenses and other research project expenses not directly related to travel.
  
• Mode of travel, dates of travel etc. should be indicated

All application materials should be turned in or mailed and received by the deadline to Carolyn G. Key, UROP Program Assistant, 755 West Michigan Street, University Library, Room 1140, Indianapolis, Indiana 46202; email ; Telephone: (317) 278-0644.

Further information is available from the IUPUI UROP Director: Kathryn Wilson, Ph.D., University Library, Room 1140, 755 West Michigan Street, Indianapolis, Indiana 46202 ; Email: kjwilson@iupui.edu , Telephone: (317) 278-1028.